AI appointment setting for coaches and consultants
CallBooker calls your leads and webinar sign-ups within seconds, checks fit and books discovery calls on your calendar, so you spend your time coaching.
10 free minutes · no credit card
The problem
Speed decides who wins the lead.
Leads from your funnel, webinars and content arrive faster than you can call them. Every hour you spend chasing is an hour you're not coaching, and slow follow-up means no-shows and lost clients.
How CallBooker helps
- Calls new leads within seconds, and whole webinar registrant lists with campaigns.
- Asks your fit questions (goals, timeline, budget) and books discovery calls with qualified people.
- Interested people who aren't ready land in your follow-up list with the agent's notes.
Your agent books a discovery call straight onto your calendar.
What you'll use
Built for coaches & consultants
Speed-to-lead APIStarter+
Send leads from your forms, CRM or Zapier and the AI calls them within seconds. Webhooks report every result.
CampaignsStarter+
Upload a list and the AI calls everyone on it, many calls at once.
Books live on the call
Checks your real availability and books into Google Calendar or Calendly while the lead is on the phone.
Follow-up list
Leads who were interested but didn’t book land in one list, with the call summary.
A typical call · Coaches & consultants
How the AI handles a new lead
- 1
A lead or sign-up arrives
From your funnel, a lead magnet or a webinar registration.
- 2
Your assistant calls
The AI introduces itself as your assistant, never as you, and mentions what they signed up for.
- 3
Checks fit
Goals, timeline, what they've tried, and whether now is the right time.
- 4
Books the discovery call
A call with you lands on your calendar; not-ready leads go to your follow-up list.
What the agent asks
Typical qualifying questions. You choose your own in the agent's brief.
- What made you reach out today?
- What would you like to change in the next 90 days?
- Have you worked with a coach or consultant before?
- Is now a good time for you to work on this?
Objections it handles
- "Is this a sales call?"
- The agent is honest: it's booking a free discovery call to see if working together makes sense, with no obligation.
- "I can't afford it right now."
- It asks when would be a better time and notes it in your follow-up list, so you can reach out then.
Calculator
What slow follow-up is costing you.
Move the sliders to match your business. Every assumption is written below.
Revenue you're leaving on the table
$6,000/mo
Meetings today
9
With CallBooker
24
Fits the Growth plan (550 minutes).
Swipe to compare →
| Compare | CallBooker | Human setter | Slow follow-up |
|---|---|---|---|
| Calls a new lead | Within seconds | When they get to it | Hours or days later |
| Works nights & weekends | |||
| Calls at the same time | Many | One | — |
| Languages | 33 | 1–2 | — |
| Ready to start | About 15 minutes | Weeks to hire & train | — |
| Monthly cost | $105 | ~$4,500 | $0 |
| Cost per booked meeting | $4 | $188 | Lost deals |
Assumptions: about 1.5 AI minutes per lead on average (short voicemails and no-answers included); Twilio calls at ~$0.014/min (US, paid to Twilio); one full-time human setter at ~$4,500/month with salary and overhead, booking the same number of meetings. Your booking rates are your own estimates; results vary by offer and lead quality.
Coaches & consultants: questions
Go further
Scripts, guides and integrations
Who it's for
Other ways teams use CallBooker
Your next lead is coming in. Call it in seconds.
Set up your AI agent in about 15 minutes and try it free on real leads.
10 free minutes · no credit card